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Transfer
of Ownership for Servers
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If the servers were ordered by
Vianeta, then a transfer of ownership needs to
take place.
Dell servers: please
go to http://www.dellcustomercare.com.
Go to 'Small Business' and then 'Ownership
Transfer' under 'Account Maintenance'. All you
need are the "Service Tags" on the
servers in order to complete the transfer.
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Implementation
signoff
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Required for Enterprise and ASP clients.
By signing this form, I acknowledge that Vianeta has delivered the following to my organization:
- Vianeta software purchased as per the contract
- Professional services purchased as per the contract
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 Implementation
sign off |
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Vianeta
Enterprise setup and IT document
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This is an IT
document for Vianeta Customers who have a
Vianeta Enterprise system. This document
provides information on how to setup the
Enterprise system on your network and the day-to-day IT maintenance of their hardware and for tasks such as data backup, purging, disk space utilization, anti-virus software, windows updates, and monitoring the health of their system etc.
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Enterprise
setup and IT document
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Feature
options for Vianeta products
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Options
listed below are usually not active for all customers.
Some options, such as "E-sign" are activated
based on licensing agreement. Please review your contract
or contact your account manager. Once activated, the
option will be available via the Groups feature.
Transcription
Desktop
- Clone job: allows user to clone an
e-sign job. The cloned job will contain all the
content of the previous job and will be in 'Ready'
status.
- Delete Job (for
Supervisor and MT): the status of the job is changed
to deleted.
- Edit Report: to
create addendum to an e-signed job
- Job Explorer
Reports:
statistical reports
- View Specific Job
(R): restricted search
WebEMR
- Advanced chart locator: provides
additional fields to search
- CC charts
- Co-E-sign report: If
attending physician is added to the report and this
feature is active, then the attending physician will
need to Co-E-sign the report.
- Edit report: allows
physicians and/or Medical Record users to edit the
content of the report.
- E-sign report:
Electronically e-sign the report.
- E-sign without
password: physician can e-sign a report without enter
the password the second time.
- E-sign without
review: physician can e-sign a report without actually
opening the report.
- E-sign override: only
works with Co-E-Sign feature. A physician who needs to
e-sign or Co-E-sign can check this option. Remaining
physicians will not need to e-sign. Does not work if
bulk e-sign option is being used.
- Force review: only
works with Co-E-sign feature. Attending physician will
see the report for Co-E-signing only after the
dictating physician has e-signed the report.
- Proxy E-sign: a
physician can authorize another physician to e-sign on
his/her behalf. This feature is useful if a physician
is planning a vacation and needs someone to e-sign
their reports.
- Reset to
transcribed:
only works with Co-esign feature. Allows the attending
physician to reset the job status to transcribed.
- Show backup
document:
user can see the old version by clicking on the status
for each job.
- Statistical reports
Auto Fax
- Enterprise clients: require hardware,
fax card, and fax software
- ASP clients: please review contract
for pricing information
- Options: fax before E-sign OR fax
after E-sign OR both.
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Dictating
Physician and CC Physician database
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Dictating
physician database: Please download the sample
"dictating physician database" in excel. We need all fields in the same format to successfully bulk upload the physicians.
Please review the comments on the header of each field.
CC physician database: Please
download the sample "dictating physician
database" in excel. We need all fields in the same format to successfully bulk upload the physicians.
Please review the comments on the header of each field.
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 Dictating
physician |
CC
physician |
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Dictating
sequence
and Dictate Instructions
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Dictate
Station Programming instructions
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Dictation
prompt recording instructions
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Please use the instructions below to record the prompts for your dictation system. Please feel free to contact
Vianeta Support if you have any questions.
1. Dial 1-866-399-6440
2. Enter Site ID: 104#
3. Enter Author ID: 999#
4. Enter Medical Record number: 111#
5. Enter Work Type: 1#
To listen to the recorded prompt: press 3 to rewind and playback
If the prompt sounds OK, press 9 to get job id.
Note: Please write down the job IDs and send your
account manger an email with all the job IDs.
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Print
manager rules
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Included is a sample "Print Agent Rules Worksheet". This will help
your Vianeta implementation engineer understanding your print distribution requirements.
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Print
agent rules worksheet |
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Work
types & Templates:
How to submit templates to Vianeta?
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In order for
Vianeta to develop template, please send the template to
Vianeta support in MS Word format. We will not accept
faxes or any other format. Please review the sample MS
Word template. Template is divided into four sections.
- Header: Patient and hospital related information. This will show up on all pages
Please highlight the areas that should populate from ADT and Patient information screen.
- Footer: Patient and hospital related information and page numbers. This will show up on all pages.
Please highlight the areas that should populate from ADT and Patient information screen.
- Body: this is where the transcriptionist will type. You can include section headings and text in this section.
Please highlight the areas that should populate from ADT and Patient information screen.
- Signature line: this is where the physician signature line, dictation & transcription date, and initials will appear.
Please highlight the areas that should populate from ADT and Patient information screen.
Work type list:
Please list all the work type names, IDs, mnemonics, TAT etc for each work type.
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Sample
Template |
Work
type list
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Vianeta
test plans
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Please review the
test plans and customize them to match your work
flow. We highly recommend that you extensively
test the system before Go Live.
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Go
live test plans |
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Sequence
diagram for MR
Sequence
diagram for Radiology
Sequence
diagram for Pathology